Estimate your team's monthly CV submittals fast and see which Distill tier fits your volume — including any overage costs.
Use the calculator
Enter your team size, average CVs submitted per recruiter each week, and your working weeks per year. The calculator instantly shows your monthly submittal volume and the Distill tier that suits you.
Adjust the inputs to plan for growth or seasonal spikes. The tool factors in typical agency working patterns, so you're not guessing.
If you're unsure about averages, start with conservative estimates. You can revisit and update figures as you track actual submissions.
Try the submittal volume calculator agency tool here for a quick readout.
How we calculate
The formula behind the calculator is straightforward:
Monthly submittals = Team size × Weekly CV submissions per recruiter × Weeks worked per year ÷ 12
We assume:
- Each recruiter submits a consistent number of CVs weekly.
- The agency works a set number of weeks annually (typically 46–48, accounting for holidays and downtime).
- Submittals are evenly distributed across months, smoothing out seasonal variation.
This gives a realistic average monthly volume, not peak loads. Peak months can be higher, so consider a buffer if your agency faces seasonal hiring surges.
The calculator matches your volume to Distill's pricing tiers, showing when you might exceed included limits and what overage costs apply.
Where the savings come from
Processing hundreds or thousands of CVs manually costs time and money:
- Recruiters spend minutes per CV fixing formatting, anonymising, or stripping data.
- Operations teams juggle reformatting requirements for different clients and ATS.
- Compliance risks increase with manual errors or missed steps.
Distill automates these tasks, cutting time per CV from minutes to seconds. The savings add up quickly across a team.
Typical benefits include:
- Fewer manual formatting errors that lead to ATS rejection.
- Faster submittal turnaround, improving recruiter productivity.
- Reduced compliance risk by consistent anonymisation and data removal.
- Lower admin overhead in managing CV standards for multiple clients.
You may need some setup and training time upfront, but the ongoing time saved outweighs this. Agencies using Distill report saving several hours weekly per recruiter on submittal prep.
Industry benchmarks
Here's what agencies submitting CVs at scale typically see:
| Agency size (recruiters) | Avg weekly CV submissions per recruiter | Monthly submittal volume | Common Distill tier |
|---|---|---|---|
| 5 | 10 | 190 | Starter |
| 10 | 20 | 760 | Professional |
| 25 | 30 | 2,875 | Enterprise |
| 50 | 40 | 7,600 | Enterprise Plus |
These figures reflect averages from UK, Australian, and European agencies. Your mileage will vary depending on sector, client requirements, and recruitment focus.
If your agency submits fewer than 500 CVs monthly, the Starter or Professional tiers cover your volume comfortably. Larger teams or high-volume clients usually need Enterprise tiers.
FAQ
Can I include contractors or part-time recruiters in the team size?
Yes. Enter the equivalent full-time recruiters. For example, two half-time recruiters count as one full-time.
What if my submittals vary month to month?
Use your average monthly figure over the last 6–12 months. If you expect spikes, factor in a 10–20% buffer.
Does the calculator consider different client requirements?
No. It assumes all submittals require Distill processing equally. If some clients need no formatting, adjust your CV count accordingly.
How accurate are the overage cost estimates?
They're based on current Distill pricing but may vary with negotiated contracts. Always check the latest pricing.
Can I use this calculator for budgeting next year?
Yes. It helps forecast usage and costs for 2026 or beyond. Just update team size and activity assumptions as your agency changes.
Book a Distill demo to capture this saving and see how automated CV formatting can reduce time spent on submittal prep while keeping compliance in check.